How to Write PTE Core Email?

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07 Oct, 2024

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In PTE Core exam, email writing task requires candidates to write a formal or semi-formal email based on a given topic. Along with the topic, candidates will be provided with three key themes that must be addressed in the email. Email must be written within a word limit of 50 to 120 words, and test-takers are given 9 minutes to complete this task.

The purpose of the email writing task in PTE core is to assess various aspects of written communication, such as content organization, email conventions, vocabulary, grammar, and spelling. It is essential to adhere to the given themes and format to maximize the score.

Key Elements of PTE Core Email

1. Purpose: Clearly define why you are writing the email. Whether you are making an inquiry or responding to a request, the purpose should be stated in the opening lines.
2. Tone: Depending on the context, the tone should be formal, semi-formal, or polite. Make sure your choice of words and phrases reflects the appropriate level of professionalism.
3. Structure: An email should have a clear structure, which includes an introduction, body, and conclusion. Each part serves a specific function and needs to be well-organized.
4. Clarity and Brevity: Your email should be concise and direct. Avoid unnecessary information and focus on delivering the message in the most efficient way possible.
5. Politeness and Professionalism: Regardless of the scenario, it is important to maintain a respectful tone throughout the email. Professionalism goes a long way in creating a good impression.

Marking Criteria for PTE Core Email

Content (3 Points)

Content is the most important aspect, and to score full points, all three key themes provided in the prompt must be addressed. These themes act as a guideline, and failure to include any of them will lead to a deduction in marks.

Email Conventions (2 Points)

Email conventions refer to the proper use of greetings and sign-offs. Candidates are expected to begin the email with a formal salutation like "Dear [Name]" or "Dear Sir/Madam" and close with a formal sign-off such as "Kind regards" or "Yours sincerely." Both the opening and closing must be included to earn the full two points.

Form (2 Points)

Form refers to the word count of the email. It is essential to write between 50 to 120 words. Writing fewer than 50 or more than 120 words will result in a penalty. If the word count is too low (less than 30 words) or too high (more than 140 words), no further scoring will occur, resulting in a score of zero for other parameters like vocabulary, grammar, and organization.

Organization (2 Points)

Organization focuses on the logical structure of the email. A well-organized email will have a clear beginning, middle, and end. This includes a greeting, a brief introduction, separate paragraphs for each theme, and a sign-off. A recommended structure is four paragraphs: an introduction, followed by three paragraphs each covering one of the key themes.

Vocabulary (2 Points)

Appropriate use of vocabulary is vital in avoiding repetition and using relevant terms related to the email topic. Including specific keywords from the provided themes ensures the email adheres to the topic and increases the chances of scoring well.

Grammar (2 Points)

To score full points in grammar, the email must be free from any major grammatical errors. Minor mistakes might lead to a deduction of one point, while multiple major mistakes will result in a zero for this section. Using simple, clear sentences is recommended to minimize the risk of errors.

Spelling (2 Points)

Spelling is another crucial aspect of the task. One major spelling mistake will reduce the score, and more than one mistake can lead to a zero in this parameter. Therefore, candidates should avoid using unfamiliar words they are unsure about to prevent spelling errors.

Total Score: 10 points

Sample PTE Core Email Template

Below is a standard template you can use for PTE Core email.

Subject: [Insert Subject Here]

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to [explain your purpose].

[Provide any additional details or inquiries related to the subject].

Could you kindly [request any necessary action]? I would greatly appreciate it if you could [mention a timeline or request for information if necessary].

Thank you for your attention to this matter. I look forward to your response.

Sincerely,

[Your Name]

Common Scenarios in PTE Core Email Writing

Prompt-1: Read a description of a situation. Then write an email about the situation. You will have nine minutes. You should aim to write at least 100 words. Write using complete sentences.

You work at a company that is planning to implement flexible working hours for its employees. Write an email to Mr. Johnson, the HR manager, suggesting three ways to successfully introduce this policy. The themes are: employee surveys, trial periods, and clear communication.

Email:

Dear Mr. Noah,

I am writing this email to suggest ways to successfully introduce the flexible working hours policy at our company.

Firstly, conducting employee surveys would allow us to gather feedback and understand any concerns before implementation. Additionally, starting with a trial period will help us assess the effectiveness of the policy and make necessary adjustments.

Furthermore, clear communication about the new policy and its benefits will ensure a smooth transition for all employees.

I look forward to hearing from you soon.

Kind regards,
Sarah

Prompt-2: Read a description of a situation. Then write an email about the situation. You will have nine minutes. You should aim to write at least 100 words. Write using complete sentences.

You are a member of your local library, which is looking to increase community engagement. Write an email to Mrs. Green, the library manager, suggesting three ways to boost participation in library events. The themes are: organizing book clubs, inviting guest authors, and offering weekend workshops.

Email:

Dear Mrs. Olivia,

I am writing this email to propose several ideas for boosting participation in our library events.

Firstly, organizing book clubs would create a regular gathering where community members can engage with each other and share their love for reading.
Additionally, inviting guest authors to speak at the library would attract a larger audience and add value to the events.
Furthermore, offering weekend workshops would accommodate more people’s schedules and make it easier for working individuals to attend.

I look forward to your feedback.

Kind regards,
Sarah

Time Management Tips for PTE Core Email

1. Understand Task (1 minute): Spend the first minute carefully reading and understanding the prompt. Identify key points, such as the tone (formal or semi-formal) and what specific information or action is required.
2. Plan the Structure (1-2 minutes): Before you begin writing, take 1 or 2 to mentally plan your email. Decide on the subject line, how you will open the email, and what points you need to cover in the body.
3. Write the Email (5-7 minutes): Allocate about 5-7 minutes to write the email. Stay focused and concise. Use the structure (introduction, body, and conclusion) to organize your thoughts clearly.
4. Proofread and Edit (1-2 minutes): After writing, take the final minute or two to review your email. Check for spelling mistakes, grammatical errors, and proper punctuation. Ensure that your email meets the required word count and that the tone is appropriate.

ABOUT THE AUTHOR

Vishal Kapoor

(PTE & NAATI Expert)

Vishal Kapoor is having 6+ years of expertise in instructing PTE and NAATI, both in Australia and internationally, with an impressive 100% success rate among students. As a certified expert by Pearson in PTE and NAATI, Vishal Kapoor has developed a comprehensive teaching approach derived from extensive research and a wealth of teaching experience. Tailoring coaching techniques to individual skill levels and target scores, Vishal's guidance has proven instrumental in helping numerous aspirants attain their desired scores. With a commitment to personalized tips and solutions, Vishal Kapoor is dedicated to facilitating the success of those preparing for PTE and NAATI examinations.

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